Exhibitor Manual

This year we are pleased to provide you with your Exhibiting Manual online! This manual includes all the information you need to successfully transport, set-up/tear-down, and equip or furnish your booth. All necessary forms from each of the show vendors and their contact information are included below. Be sure to check all of the order deadlines as these will save you time and money. Please take the time to read through each of the sections below so that you will be fully prepared for the vancouver fitness expo:

1. Important Exhibitor Information

Click here to open the information page

2. Vancouver Convention Centre (VCC) – Venue Requirements and Services (AV, Power, Internet, Banner Hanging, etc)

The vancouver fitness expo will be returning to the Vancouver Convention Centre for another fantastic show! See below for all of the required information.

3. GES – Booth Furnishings, Signs & Graphics, Material Handling, Shipping, Customs, etc

GES is the official service contractor of the vancouver fitness expo for all of your service necessities. Through GES you have the opportunity to order furnishings and accessories for your booth to really make your presence at the world fitness expo stand out. REMINDER – your booth is supplied with pipe and drape only, for anything else please order prior to your move-in date!

      • NOTE: In order to facilitate your entry into Canada if you are coming to the show from abroad, see here for the CBSA Recognition Letter for the vancouver fitness expo. Please also attach this document to any boxes or packages being shipped to Canada for this event.
      • IMPORTANT: The unloading and delivery of all display related materials, machinery and equipment from the convention site docks to the exhibitor's booths and loading out from the exhibitor's booths to trucks at the docks must be performed by the Official Service Contractor. Exhibitors may “hand carry” items into the convention site, provided they do not use material handling equipment to assist them (e.g. dollies, luggage carts, hand trucks). Exhibitors shipping to the advance warehouse receive the following additional services: storage up to 30 days in the advance warehouse, delivery of shipment(s) from advance warehouse to show site, and first priority unloading status.

Advanced Warehouse Deadline: October 23rd, 2017
Direct shipments to site must arrive on: October 27th, 2017

4. Move-In & Move-Out

Move-in: Friday October 27th from 3:00pm – 8:00pm
Move-out: Sunday October 29th from 3:00pm – 7:00pm

More information coming soon!

5. Vancouver Coastal Health - Food & Beverage Sampling

The Vancouver Convention Centre retains the exclusive right to provide and control all food & beverage services for any event held at the Vancouver Convention Centre. Food and beverage sampling is generally not permitted however, certain exceptions may be granted for trade shows and/or conventions that are directly related to the food and beverage industry. Food service exhibitors may only offer food and beverage samples in the exhibition area. Sampling portions are limited to 4 ounces of liquid (non-alcoholic) and 1 ounce of food. Exhibitors may only produce samples of product that they serve and/or produce for the purpose of promoting their merchandise.

All sampling is subject to compliance of health, safety and sanitation, or other specific requirements of the Vancouver Coastal Health Authority. If you would like to sample a product, please fill out the Temporary Food Services Application Form below. If you would like to offer personal services such as massage, please see the Personal Services at a Tradeshow Application Form below.

For more questions or more information contact Vancouver Coastal Health at:

6. Conexsys - Badge Registration

Registration will be done through Conexsys giving delegates and exhibitors live accessibility to their accounts and features of the show. Each 10'x10' booth is allotted 5 staff badges free of charge for the world fitness expo that need to be registered prior to the day of the show. Please note that if you have rotating staff, please use the generic “Booth Staff” title to avoid extra charges for staff that isn’t in the booth the entire weekend. Extra passes cost $20.00 each.

Exhibitor Badge Registration – October 26th, 2017

7. Complete Mailing Services – Kitting Fulfillment House

As a sponsor or exhibitor of the vancouver fitness expo, you have the opportunity to provide 800 inserts into the registration kits given out to delegates on-site. Digital proofs of your artwork for your insert must be approved prior to sending to fulfillment house.

Digital Proof – September 5th, 2017 send to khall@canfitpro.com to get mailing address
Insert Shipping to Fulfillment House – September 26th, 2017

8. Hotel Information

canfitpro is pleased to offer a group rate at the Coast Coal Harbour Hotel. Please keep in mind that this hotel often sells out months in advance, so book early! When booking, make sure to mention that you are with the canfitpro vancouver fitness expo to receive the special group rate. Book by October 5th, 2017 to take advantage of the special rate! Click here for full rates and details.